Company Secretary

Company Secretarial Services

A company secretary has the obligation and responsibility of ensuring a company complies with regulatory and statutory obligations which carry penalties for non-compliance. A company secretary’s key responsibilities revolve around maintaining and organising statutory records and facilitating communication with regulatory authorities. Therefore, engaging a professional who specialises in corporate governance and regulatory compliance to provide these services, ensures these obligations are properly discharged.

Key tasks performed by a company secretary include:

  • Company Formation and Registration: assisting in the incorporation of companies and managing the registration process with the relevant government authorities.
  • Compliance Management: ensuring the company adheres to all legal and regulatory requirements, including updating shareholder and director information, and notifying authorities of other changes within the company such as changes to shareholding or share capital.
  • Board Meetings and Minutes: coordinating and documenting board meetings, resolutions, and minutes to ensure the company’s decisions are recorded accurately.
  • Shareholder Services: managing communication with shareholders and facilitating shareholder meetings.
  • Statutory Reporting: preparing and submitting necessary reports and documentation to regulatory bodies such as ASIC and the ASX.
  • Corporate Governance Advice: providing expert guidance on corporate governance matters, including compliance with relevant laws and best practices.
Zoe Butler

Senior Associate - Commercial & Corporate

Zoe graduated from the University of Newcastle with a Bachelor of Laws (Honours) and Bachelor of Commerce (Accounting) in 2019. Since being admitted as a solicitor, Zoe has gained a range of experience in corporate and commercial law acting for not-for-profit organisations and private, public and ASX listed companies.

Zoe has a keen interest in corporate and commercial law and has experience advising clients on:

  • Mergers and acquisitions including business and asset sales and sales of securities
  • Capital raising and corporate governance
  • Drafting and advising on structuring and ownership documents such as shareholder and unitholder agreements and business succession deeds
  • Drafting and advising on commercial contracts and loan and security documents
  • Commercial property including conveyancing, leasing and land development

Zoe further leads our Company Secretary service, overseeing and meticulously managing all aspects to guarantee that the company adheres to its regulatory and statutory obligations. Her responsibilities encompass a wide range of duties aimed at maintaining legal compliance and upholding the integrity of the organisation.

Zoe always endeavours to assist clients in achieving a commercial outcome. She prides herself on her professional yet personable nature and values developing long-lasting relationships with her clients.

On her days off, Zoe enjoys keeping fit, spending time outdoors and hanging out with family and friends – nothing will keep her inside on a nice day!