Managing your company’s administrative tasks can often be overwhelming and divert your attention away from day-to-day running of the business. From compliance with legal requirements to maintaining accurate records, a skilled company secretary is essential to keep your company compliant with all laws and regulations.

What are company secretarial services?

A company secretary has the obligation and responsibility of ensuring a company complies with regulatory and statutory obligations which carry penalties for non-compliance. A company secretary’s key responsibilities revolve around maintaining and organising statutory records and facilitating communication with regulatory authorities. Therefore, engaging a professional who specialises in corporate governance and regulatory compliance to provide these services, ensures these obligations are properly discharged.

Key tasks performed by a company secretary include:

  • Company Formation and Registration: assisting in the incorporation of companies and managing the registration process with the relevant government authorities.
  • Compliance Management: ensuring the company adheres to all legal and regulatory requirements, including updating shareholder and director information, and notifying authorities of other changes within the company such as changes to shareholding or share capital.
  • Board Meetings and Minutes: coordinating and documenting board meetings, resolutions, and minutes to ensure the company’s decisions are recorded accurately.
  • Shareholder Services: managing communication with shareholders and facilitating shareholder meetings.
  • Statutory Reporting: preparing and submitting necessary reports and documentation to regulatory bodies such as ASIC and the ASX.
  • Corporate Governance Advice: providing expert guidance on corporate governance matters, including compliance with relevant laws and best practices.

Benefits of outsourcing company secretarial services

There are various benefits to outsourcing company secretarial services, including:

  • Cost-Effectiveness: more cost-effective than hiring an in-house legal team, especially for small and medium-sized companies.
  • Expertise and Knowledge: experienced company secretaries are well-versed in the legal and regulatory frameworks that govern companies. They stay up-to-date with any changes in the law, ensuring your company remains compliant at all times.
  • Focus on Core Business Activities: delegating administrative tasks allows you and your team to concentrate on strategic planning, business growth, and enhancing your products or services.
  • Mitigation of Risks: non-compliance with statutory requirements can result in severe penalties and reputational damage. Outsourcing these services reduces the risk of non-compliance.

Our corporate and commercial team is committed to providing comprehensive and reliable assistance, ensuring your company complies with all relevant laws and regulations. To learn more about our company secretarial services and how we can tailor them to suit your unique business needs please contact us on (02) 4927 2900.